One fourth of any given company’s paper based documents will get lost and never found again, according to Datapro Gartner Group. This is a scary number, but fortunately it can be reduced with a good portable scanner that will scan documents and digitize them forever so they will never get lost. Files stored online or through cloud computing software are accessible anywhere and at anytime, eliminating any instance of losing it and never being able to recover documents. And a portable scanner gets the job done by scanning all information into digital formats and saving them to a digital filing system.
While International Data Corp. estimates that 95 percent of business information is on paper and that about 45 sheets of paper are printed out by the average worker every day, and while InfoTrends reports that an estimated 1.1 trillion documents are printed, faxed, or copied each year, portable scanners are changing this one company at a time. They can be laptop scanners or can serve as a business card reader to eliminate paper and keep everything stored safely away. A business card scanner in particular comes in two different forms, one for taking an electronic snapshot of a business card and another that will capture the information and then arrange it accordingly. Either way, companies using these scanners can store contacts, digitize important and sensitive documents, and store them safely on a cloud or within their own systems to easily retrieve any time the information is required.